The Castle community association -advance notice of annual general meeting

The Castle Community Association is a committee that works alongside Patricroft Community Group CIC at The Castle Community Centre. The two work together to build the local community and address the local needs. The CIC will focus on more larger scale projects, like the building work and other long-term plans while the Association focusses on smaller projects and is a voice of the community.

We have our Annual General Meeting (AGM) coming up at the end of October and we want to welcome more people onto the committee of the Association so that we have a good representation of the community.
 
To be a committee member we ask that you understand the needs of the community and a passion to make a difference. We would like to encourage young people to join the committee to be advisors and representatives for the local young people.

This year we are following the government guidelines and restricting physical numbers at the community centre to six so we will be asking others to join us via on Zoom. If you would like join the committee we will ask you to join our AGM via our zoom meeting and there you can be put forward to be elected onto the committee for the next 12 months. We have a maximum of 12 committee members. 

If you would like more information please contact Judy or Jane by emailing thecastlecommunitycentre@gmail.com

​Below is a copy of our code of conduct and the date and time of the meeting will be posted once it is confirmed. 

Code of Conduct

 Management Committee Members should:

• Strive to attend all meetings, sending apologies to the chair for necessary absences.
• Prepare for the meeting by reading the agenda, papers and emails before the meeting.
• Talk to the chair before the meeting if you need to clarify anything.
• Arrive on time.  Stay to the end.
• Participate fully in the meeting;
  • Listen to what others have to say and keep an open mind.
  • Contribute positively to the discussions.
• Have the best interests of the organisation/beneficiaries in mind at all times.
• Draw attention to any potential conflicts of interest that may arise in the meeting.
• Fulfil any responsibilities assigned to you at the meeting and be prepared to report back on your progress at the next meeting.

 
Behaviour

• Treat each other with respect.
• Avoid offensive or insensitive comments or language.
• Respect confidentiality.
• Avoid bringing the organisation/committee into disrepute.
• Express dissent where necessary, but avoid conflict.

 
Management Committee Members should:

• Be active – you cannot be a dormant or ‘sleeping’ management committee member, you are still liable for the decisions the others make in your absence.
• Act jointly – an individual has no powers on their own unless they have been specifically given them by the committee (minuted at a proper meeting).
• Act constitutionally (and within the law) – make sure that you act within the powers and objects (remit) set out in your constitution.  Including following the constitution on how meetings are run and how the committee is recruited.
• Act in the interests of the beneficiaries – put yourself in the beneficiaries’ position and make decisions that are best for them.
• Act reasonably and honestly – remembering to minute discussions and debates so that your reasonableness can be demonstrated.
• Have a duty of care – act prudently and reasonably.
• Not benefit personally – unless allowed specifically in the constitution or by law.
• Avoid conflict of interest – manage actual conflicts of interest through a written process/policy and elsewhere avoid the appearance of conflicts of interest.